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Regular Meeting
Tamalpais Union HSD
April 27, 2021 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone, Fax, Text (415) 945-1020 www.tamdistrict.org; Call to Order at 4:45 p.m.; Closed Session 4:50 p.m.; Regular Session 6:00 p.m. https://tamdistrict-org.zoom.us/j/92848056460?pwd=QjVUNUswY2RSYllvOVovUk51MlJvQT09 Passcode: 076175

1. Call Meeting to Order
Time Certain:
4:45 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
Quick Summary / Abstract:
To make public comments on the Closed Session agenda, please call 415-945-1019 at 4:45 p.m.
4. Recess to Closed Session in the Superintendent's Office
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:
Employee Discipline/Dismissal/Release and/or Reassignment
4.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.C. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
4.C.1. Approve Waiver of Graduation RequirementConfidential agenda item.
5. Reconvene into Open Session
Time Certain:
6:00 PM
Quick Summary / Abstract:

You are invited to a Zoom webinar.  Spanish interpretation is available.

Please click the link below to join the webinar:

https://tamdistrict-org.zoom.us/j/92848056460?pwd=QjVUNUswY2RSYllvOVovUk51MlJvQT09

Passcode: 076175

Or One tap mobile :  US: +16699006833,,92848056460#  or +12532158782,,92848056460#

Or Telephone:

    Dial(for higher quality, dial a number based on your current location):  US: +1 669 900 6833  or +1 253 215 8782  or +1 346 248 7799  or +1 929 205 6099  or +1 301 715 8592  or +1 312 626 6799

Webinar ID: 928 4805 6460

    International numbers available: https://tamdistrict-org.zoom.us/u/ad2CqbUJmM

6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda - ROLL CALL VOTE
10. Public Comment for Items Not on the Agenda
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

If you wish to submit a public comment via email, you may do so at: publiccomment@tamdistrict.org.  To ensure board members have an opportunity to read written public comments prior to the board meeting, please submit written public comments by 5 pm on Monday, April 26, 2020. Public comments submitted via email will be noted in the minutes of the meeting. 

For public comment during the meeting on Zoom, please use the “raise your hand” feature to indicate you would like to make a comment.

11. Student Trustee Reports
12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. Update on Summer Learning Opportunities (approx. 6:20 p.m.)
Speaker:
Kimberlee Armstrong
Quick Summary / Abstract:
Dr. Kimberly Armstrong, Assistant Superintendent of Educational Services, will provide an update on summer learning and extended learning opportunities as well as address grading practices and improvements.
12.B. Return to In-Person Classroom Instruction Update (approx. 6:50 pm)
Speaker:
Tara Taupier
Quick Summary / Abstract:
Dr. Taupier will provide an update on the return to in-classroom instruction and continuing plans and preparations going forward.
12.C. Discuss and Take Action on Resolution 20-18 for National Day of the Teacher - ROLL CALL VOTE (approx. 7:20 pm)
Speaker:
Lars Christensen
Recommended Motion:

Staff recommends that the board adopt Resolution 20-18 acknowledging May 4, 2021 as National Day of the Teacher.


Rationale:

The Board of Trustees would like to honor the teachers and counselors of the Tamalpais Union High School District. National Day of the Teacher is celebrated on May 4, 2021, and National Teacher Appreciation Week is May 3-7 2021. The board wishes to recognize the essential role teachers play in the lives of students not just on this day and week, but throughout the year.

 
Attachments:
Resolution 20.18 Day of Teacher
12.D. Discuss and Take Action on Resolution 20-19: Classified School Employees Week - ROLL CALL VOTE (approx. 7:30 pm)
Speaker:
Lars Christensen
Recommended Motion:

Staff recommends that the Board adopt Resolution # 20-19 to recognize Classified School Employees Week, May 16-22, 2021.

Rationale:

Classified employees are integral to the daily operation of our schools.  This resolution acknowledges the vital role of classified school employees, and dedicates the week of May 16-22, 2021, to honor their contributions.

 
Attachments:
Resolution 20.19 Classified Employees Week
12.E. Discuss and Take Action on Resolution 20-20, Retiree Recognition - ROLL CALL VOTE (approx. 7:40 pm)
Speaker:
Lars Christensen
Recommended Motion:

Staff recommends that the board adopt Resolution 20-20 to recognize and honor the contributions of the 2021 TUHSD retirees.

Attachments:
Resolution 20.20 Retiree Recognition
12.F. Adopt Resolution 20-21 to delegate authority to advertise, auction, approve and accept bids, and proposals for the sale of Douglas Fir timber - ROLL CALL VOTE (approx. 7:50 p.m.)
Speaker:
Corbett Elsen
Recommended Motion:
Staff recommends adopting Resolution #20-21 for the advertisement, auction and accept bids for the sale of Douglas fir timber.
Rationale:

Background:

The District owns approximately 550 linear feet of treated Douglas fir timber salvaged from its gymnasium bleachers dismantled in 2001, which has been stored in the bus shed at the SFD/HS 1327 campus.  District staff has conducted an evaluation of the salvaged timber and determined that, due to the age and condition of the timber (including observed areas of dry rot and insect damage), its value exceeds the $2,500 statutory threshold requiring the auctions stated in Resolution #20-21.  The timber is of no use to the District.

This Resolution, if adopted, will allow the District to give notice of the sale and release it to the highest bidder.

 
Attachments:
Resolution 20-21 for the authority to accept bids
12.G. First Reading of New Board Policy 2000 series and Deletion of Outdated Policy (approx. 8:00 p.m.)
Speaker:
Tara Taupier
Recommended Motion:
This is an informational item for board consideration and no action will be taken at this meeting.
Rationale:

TUHSD is preparing to move to a new online policy platform and reviewing policies to be in compliance with standards.  CSBA revised and re-numbered the Administrative 2000 board policy series.  Attached are the new policies for review, and in red the policies to be deleted.  Here is a summary of the suggested changes:

TUHSD Current Policy

Revision for Consideration

Summary of Changes

BP 2000: Concepts and Roles in Administration

BP 2000: Concepts and Roles

Reworded to include Superintendent/Board roles and system of evaluation.

BP 2110: Organization Chart/Lines of Responsibility

BP 2110: Superintendent Responsibilities and Duties

Defines work of the Superintendent to focus on student learning & achievement in alignment with District goals and vision. Delegation of duties/accountability of Superintendent.


BP 2111: Superintendent Governance Standards

New policy outlining ethical conduct of Superintendent to support the board in governance.

BP 2120: Superintendent of Schools

BP 2120: Superintendent Recruitment and Selection

Roles of the Superintendent have moved to BP 2110. This new policy covers steps for the board to take when replacing a Superintendent.

BP 2121: Superintendent’s Contract

BP 2121: Superintendent’s Contract

No change needed. This policy was revised in 2017.

BP 2140: Evaluation of the Superintendent

BP 2140: Evaluation of the Superintendent

No change needed. This policy was revised in 2017.

BP 2210: Administrative Leeway in Absence of Board Policy

BP 2210: Administrative Discretion Regarding Board Policy

Updated wording on taking action consistent with law and Board policies.

BP and AR 2230:

Representative and Deliberative Groups

BP 2230:

Representative and Deliberative Groups

Revision to BP related to advisory groups. AR deleted.

BP 2100

BP/AR 2122

BP 2250

BP 2300

Outdated policy/regulation deleted as of 2/23/2021

These policies were included on the list of policies for deletion on the 2/9/2021 and 2/23/2021 agendas. Material is incorporated into new policy as needed.


 
Comments:

Gamut Policy Plus (the new online manual) includes legal and other references which are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact policy.  They are provided as additional resources for those interested in the subject matter of the policy, and are therefore not included in the body of the adopted policy.

Quick Summary / Abstract:
This is a first reading of the new Administrative Board Policy Series 2000.
Attachments:
Administrative 2000 Series Revisions
Redline BP 2000 series
13. Consent Agenda
13.A. Approval of Draft Minutes from the April 13, 2021 BOT Meeting
Attachments:
Draft Minutes of 4-13-2021
13.B. Approval of Personnel Summary for April 27, 2021
Attachments:
Personnel Summary 4-27-21
13.C. Second Reading of Revised BP/AR 3513.3: Tobacco-free Schools
Speaker:
Rationale:
This BP/AR 3513.3 is a revision to the Tobacco-Free Schools policy and includes references to e-cigarettes.  This update to policy and regulation will bring the District in compliance with mandates and is required for schools receiving TUPE funds.  
 
Attachments:
BP.AR 3513.3 Tobacco-Free Schools Rev 2021
Redline 3513.3
Tobacco-Free Schools original
13.D. Second Reading of New AR 6152.1 and Deletion of Exhibit 6152.1
Speaker:
Recommended Motion:
 
Rationale:
This new Administrative Regulation (AR) 6152.1 will replace the Exhibit for updating in our new Gamut Policy Plus online manual.  Per CSBA policy manual, the AR 6152.1 is mandated and the Exhibit 6142.1 is no longer needed.  The new AR will correspond with the Board Policy updated in 2018.  
 
Quick Summary / Abstract:
 
Attachments:
New AR 6152.1 Placement in Mathematics Courses
13.E. Declare as surplus miscellaneous IT equipment at end of life and authorize disposal
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The equipment is at end of life and beyond repair. 

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.

 
Attachments:
Disposal - IT Equipment - April 2021
13.F. Approve Waiver of Graduation Requirement
Recommended Motion:
That the Board of Trustees approves the waiver of graduation requirements as discussed in Closed Session.
Rationale:

Background:

Redwood High School Principal, David Sondheim, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential matter and will be discussed in Closed Session. 

 
Comments:
Submitted by: Tara Taupier
13.G. Approve Purchase Orders over $40,000
Attachments:
Purchase Orders over $40,000
13.H. Ratify Contracts Over $40,000 - April
Attachments:
Contracts over $40,000 - April
13.I. Ratify Contracts Under $40,000 - April
Attachments:
Contracts under $40,000 - April
14. Superintendent's Report
15. Board Communications
Attachments:
MCOE Approval Letter for 2nd Interim Budget
16. Trustee Reports
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, LCAP Committee, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.
17. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • May 11, 2021:  Regular Meeting, Kreps/Zoom
  • May 25, 2021:  Regular Meeting, Kreps/Zoom
  • June 15, 2021:  Regular Meeting, Kreps/Zoom
Please note that hard copies of the agenda and any materials distributed to the Board within 72 hours of a regular meeting regarding an open session item are available for inspection in the District Office.
18. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: April 23, 2021, 3:42 PM

The resubmit was successful.