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Regular Meeting
Tamalpais Union HSD
February 11, 2020 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:45 p.m.; Closed Session 4:50 p.m.; Regular Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:45 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
Time Certain:
4:50 PM
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9(a): Confidential agenda item.
4.A.1. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Confidential discussion of a settlement agreement for existing litigation, OAH Case # 2019 12 0579.


4.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:
  • Public Employee Performance Evaluation:  Superintendent
  • Public Employee Appointment:  Assistant Superintendent, Education Services
  • Public Employee Discipline/Dismissal/Release
4.C. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.D. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
4.D.1. Approve Waiver of Graduation RequirementConfidential agenda item.
5. Reconvene into Open Session
Time Certain:
6:00 PM
6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Public Comment for Items Not on the Agenda
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

11. Student Trustee Reports
12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. Presentation of Deferred Maintenance and Capital Projects Plan (approx. 6:20 pm)
Speaker:
Lars Christensen
Recommended Motion:

This is an informational presentation and does not require action from the Board.

Rationale:

This is an annual report from the Facilities department, presented by Lars Christensen, Assistant Superintendent, and Maintenance and Operations Director David O'Connor.   

 
Attachments:
Deferred Maintenance Report
12.B. First Reading of Revised Board Policy and Administrative Regulation 0460 Local Control and Accountability Plan (approx. 6:45 pm)
Speaker:
Tara Taupier
Recommended Motion:

This item is a first read and requires no Board action. 

Rationale:

Due to changes in California Education Code, our existing Board Policy 0460 and Administrative Regulation 0460 require updating. Given the nature of the changes, management recommends replacing our existing policies with the newly developed policies from California School Boards Association. 

 
Attachments:
1. New Board Policy 0460-Local Control and Accountability Plan
2. New Administrative Regulation 0460 Local Control and Accountability Plan
3. 2017 LCAP BP.AR 0460
12.C. First Reading of New Board Policies 0520 and 0520.1: INTERVENTION FOR UNDERPERFORMING SCHOOLS and COMPREHENSIVE AND TARGETED SUPPORT AND IMPROVEMENT
Speaker:
Tara Taupier
Recommended Motion:

There is no action required by the board at this time. 

Quick Summary / Abstract:

These new board policies are recommended as they identify specific supports for underperforming schools and students. This language was removed from the LCAP board policy in order to make the provisions and requirements clearer.

Attachments:
BP 0520 INTERVENTION FOR UNDERPERFORMING SCHOOLS
New BP COMPREHENSIVE AND TARGETED SUPPORT AND IMPROVEMENT
12.D. Discussion of Mission and Vision Statement Development (approx. 7:00 pm)
Speaker:
Tara Taupier
Rationale:

The Board will continue the discussion of revising the Vision and Mission Statement for the District.

 
13. Consent Agenda
13.A. Approve Minutes of the January 28, 2020 BOT Meeting
Attachments:
Draft Minutes of 1-28-20
13.B. Approve Personnel Summary for February 11, 2020
Attachments:
Personnel Summary 2-11-2020
13.C. Ratify January 2020 Vendor Warrants
Attachments:
January 2020 Warrant List
13.D. Ratify January 2020 Batch Detail
Attachments:
January 2020 Batch Detail
13.E. Ratify Contracts Under $40,000
Attachments:
Ratify February Contracts Under $40000
13.F. Vote for Candidate on CSBA Delegate Assembly for Subregion 3-D (Marin)
Quick Summary / Abstract:

Greg Knell from San Rafael City Schools is running unopposed for the vacant seat for Subregion 3-D (Marin County) on the CSBA Delegate Assembly.  Approval by the TUHSD Board of Trustees is required to vote for this candidate. 

Attachments:
Ballot for CSBA Delegate Assembly Vacant Seat
13.G. Approve E-Rate Application with Infinity Communications and Consulting
Attachments:
E-Rate Infinity Agreement 2019-20
13.H. Approve Workforce Innovation and Opportunity Application for Funding
Rationale:

If approved by the Board of Trustees, this application will be submitted under the terms and conditions of the Workforce Innovation and Opportunity Act (WIOA), Title II:  Adult Education and Family Literacy Act (AEFLA) program.  The grant will benefit the Tamalpais Adult School at 395 Doherty Drive, Larkspur, California.  

 
Attachments:
WIOA 2020-23 RFA
13.I. Approve Waiver of Graduation Requirement
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session.

Rationale:

Background

Sir Francis Drake High School Principal, Liz Seabury, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential matter and will be discussed in the Closed Session. 

 
Comments:
Submitted by: Tara Taupier
13.J. Approve Textbook/Supplementary Book List
Recommended Motion:

That the Board of Trustees approves the list of new textbooks and/or supplementary books as presented.

Rationale:

Traditionally, new district-wide adoptions are funded through the Instructional Materials and Lottery funds.  Supplementary books which may be used only by a few teachers are also funded by instructional monies.

Since the budget is already approved, no additional funding is required. 

 
Comments:

Submitted by: David Luongo

Attachments:
Approve Supplementary Textbook
13.K. Approve High-Risk Field Trips/Race Days for Mountain Bike Club - Sir Francis Drake High School
Rationale:

Ted Fehlhaber, Director of the Drake MTB, 88 Sir Francis Drake High School students and at minimum 9 chaperones are requesting approval to participate in mountain bike club races from March - May, 2020 (see attached list of dates). 

This approval is pending all required documents are received by the business office in a timely manner before the departure dates. These field trips are considered "high-risk", per AR 6153.

 
Attachments:
Drake High School Mountain Bike Club Events
13.L. Approve High Risk Field Trip to Lost Coast Trail for TEAM - Tamiscal High School
Rationale:

Tamiscal High School teachers Eric Best and Diana Goldberg are requesting this high risk field trip be approved for backpacking and trail work for 24 TEAM students.

 
Attachments:
Tamiscal Lost Coast Trail - June 1-6, 2020
13.M. Declare as surplus and authorize disposal of one metal cabinet and one wooden cabinet
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The cabinets have not been used in over two years.

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.
 
Attachments:
M and O Cabinets
13.N. Declare as surplus and authorize disposal of Ball Rack at Redwood High School
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The red weight ball rack is beyond repair.

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.

 
Attachments:
RHS Red Weight Ball Rack
14. Superintendent's Report
15. Trustee Reports
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, LCAP Committee, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.
16. Conclusion
Quick Summary / Abstract:

Review Board Meeting Norms.

Future Meeting Dates:

  • February 25, 2020:  Regular Meeting, Kreps Conference Center
  • March 10, 2020:  Regular Meeting, Kreps Conference Center
  • March 24, 2020:  Regular Meeting, Kreps Conference Center
17. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: February 7, 2020, 2:26 PM

The resubmit was successful.