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Regular Meeting
Tamalpais Union HSD
January 14, 2020 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:45 p.m.; Closed Session 4:50 p.m.; Regular Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:45 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:
  • Public Employee Performance Evaluation:  Superintendent
  • Public Employee Discipline/Dismissal/Release 
4.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.C. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
4.C.1. Graduation Requirement Waiver for Student AConfidential agenda item.
4.C.2. Graduation Requirement Waiver for Student BConfidential agenda item.
5. Reconvene into Open Session
6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Board Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Public Comment for Items Not on the Agenda
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

11. Student Trustee Reports
12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. Accept TUHSD Financial Audit Report for 2018-19 (approx. 6:20 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends that the Board accept the Financial Audit Report for 2018-19.


Rationale:

Per Education Code 41020, a report of each local educational agency audit for the preceding fiscal year shall be filed with the Marin County Office of Education, California Department of Education, and the State Controller by December 15th. Further, by January 31st of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, per Education Code 41020.3.

The independent audit was performed by the accounting firm of Christy White.  The auditors expressed an unmodified (clean) opinion, which states that the District’s financial statements present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Tamalpais Union High School District, as of June 30, 2019, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.

There were no audit adjustments proposed to any funds of the District; thus, the governmental fund activity and balances remain unchanged from the District’s unaudited actual data presented in September.  In addition, there were no federal award, state award, or financial statement exception findings.

A representative from Christy White will present the report and address any questions.  The annual audit is attached.
 
Quick Summary / Abstract:

This is a report from the independent auditors, the accounting firm of Christy White. They will state their opinion on review of the District’s financial statements as of June 30, 2019.

Attachments:
Christy White Audit Report TUHSD 208-19
White Audit Presentation Slides
12.B. Public Hearing: TUHSD Articles for "Sunshine" in TUHSD-CSEA Chapter 549 Negotiations (approx. 6:40 pm)
Recommended Motion:
This item is a public hearing, as required under Sunshine laws, for information purposes only.
Rationale:

Prior to the official start of negotiations for the 2019-2020 school year, the “sunshine” clause SB 160 requires each party’s proposal be presented for public comment at a publicized school board meeting.

The Tamalpais Union High School District (TUHSD) has an interest in opening and discussing the following Articles in the TUHSD - California School Employees Association (CSEA) Chapter 549 Collective Bargaining Agreement for 2019-20 negotiations :

  • Article II:  Working Conditions
  • Article VI:  Transfer and Promotions
  • Article VIII:  Evaluation Procedures
  • Article X:  Salary and Allowances
  • Article XI:  Health and Welfare Benefits
 
Financial Impact:
There is no financial impact as this time.
Quick Summary / Abstract:

TUHSD's initial proposal for 2019-2020 negotiations with CSEA Chapter 549 is presented for public comment.

12.C. Discuss and Take Action on MOA for the TFT Contract Related to School Calendar (approx. 6:45 pm)
Speaker:
Lars Christensen
Rationale:

This agreement between TUHSD and the Tam Federation of Teachers (TFT) includes a revised calendar with additional contingency days in the event of Public Safely Power Shut-offs or other potential disruptive occurrences  (Weather, fire, flooding, earthquakes).  If days are not needed, we revert to the previously approved calendar.

 
Quick Summary / Abstract:

Please see attached Memorandum of Agreement (MOA).

Attachments:
Article II re 2020-21 Calendar
12.D. First Reading of New Board Policy 5131.8: Mobile Communication Devices (approx. 7:00 pm)
Speaker:
Wes Cedros
Recommended Motion:
This is a first reading and not an action item.
Rationale:
This new Board Policy addresses student use of mobile communication devices. California Education Code 48901.7, as added by Assembly Bill 272 (Chapter 42, Statutes of 2019), authorizes the Governing Board to limit or prohibit student use of mobile communication devices while at school or while under the supervision and control of a district employee, except for specified purposes. 
 
Quick Summary / Abstract:
This is a draft of new Board Policy 5131.8, as required by California Education Code 48901.7, as added by Assembly Bill 272 (Chapter 42, Statutes of 2019), related to the use of mobile communication devices while at school.
Attachments:
BP 5131.8 Clean Copy_First Read
12.E. First Reading of Revised AR 5141.26-Tuberculosis Testing (approx. 7:10 pm)
Speaker:
Wes Cedros
Recommended Motion:
The agenda item is for discussion only so the Board will take no action. 
Rationale:

AR 5141.26 Tuberculosis Testing was last updated in 1993. This revision brings the policy current with changes in state law and education code. The revision addresses the processes for screening and reentry for individuals with positive TB tests. 

 
Quick Summary / Abstract:
This policy revision is a first reading of AR 5141.26-Tuberculosis Testing, and brings the policy current with changes in state law.
Attachments:
AR 5141.26-Clean Copy_First Read
AR 5141.26-Redline Copy
12.F. First Reading of Revision to Exhibit 1330 (Use of School Facilities) (approx. 7:15 pm)
Speaker:
Corbett Elsen
Financial Impact:

These proposed rates increases would raise revenues commensurate with increased costs for renting them out for community use.

Quick Summary / Abstract:
This proposed update to Exhibit 1330 relates to increasing facility rental rates by 4.28% effective September 2020 consistent with Board Policy and the San Francisco MSA Consumer Price Index (i.e. Bay Area CPI).  These rates were last updated last school year.
Attachments:
E 1330 School Facilities Rentals Clean copy
E 1330 School Facilities Rentals Redline
12.G. Approve New Member to Parcel Tax Citizens' Oversight Committee for Measure J
Recommended Motion:

Staff recommends approval of this applicant for the remaining vacant seat of the Parcel Tax Citizens' Oversight Committee for Measure J.

Rationale:
Per the ballot language voters approved for Measure J in November 2018, the Board will establish an independent citizens' oversight committee to oversee the parcel taxes collected as a result of Measure J and ensure the funds raised are only spent for the purposes described in the parcel tax Measure J ballot language.  Given the Measure J ballot measure language, actual Measure J parcel tax revenues will not be received by the District until December 2019 when the county of Marin mails property tax bills to the community and transmits funds to the District.  Committee oversight will begin once funds are actually collected and expended after December 2019.  Applications were accepted beginning August 30th and were posted on the Superintendent's monthly community newsletter, Board update emails after each Board meeting and posted on the district website.  On November 6, 2019, the Board approved four members to the committee. 

 
Financial Impact:

There is no financial impact.

Quick Summary / Abstract:
Per the ballot language of Measure J in November 2018, the Board shall establish a citizens' parcel tax oversight committee with by-laws and direct staff to solicit applications for members of the community to apply.  Four applications were received and approved by the Board on November 6, 2019.   Staff recommends approval one last member for the remaining vacant seat.
Attachments:
R. Moses Application
13. Consent Agenda
13.A. Approve Minutes of the December 17, 2019 BOT Meeting
Attachments:
Draft Minutes of 12-17-19
13.B. Approve Minutes of the January 7, 2020 Board Workshop
Attachments:
Draft Minutes of 1-7-2020
13.C. Approve Personnel Summary for January 14, 2020
Attachments:
Personnel Summary 1-14-20
13.D. Ratify December 2019 Vendor Warrants
Attachments:
December 2019 Vendor Warrants
13.E. Ratify December 2019 Batch Detail
Attachments:
December 2019 Batch Detail
13.F. Approve Graduation Requirement Waiver for Student A
Recommended Motion:
That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session.
Rationale:

Background

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirement as recommended by the Principal.

This is a confidential matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.G. Approve Graduation Requirement Waiver for Student B
Recommended Motion:
That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session.
Rationale:

Background

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential student matter and will be discussed in Closed Session.   


 
Comments:
Submitted by: Tara Taupier
13.H. Approval of Certificated Seniority List for 2019-20
Speaker:
Quick Summary / Abstract:

The Seniority List, based on date of first work day, is used to rank the District seniority of all Certificated employees.

Attachments:
Certificated Seniority List 2019-20
13.I. Approval of Classified Seniority List for 2019-20
Attachments:
Classified Seniority List 2019-20
13.J. Approval of School Facilities (Development) Fee Sharing Agreement Addendum with Mill Valley School District
Speaker:
Recommended Motion:

Staff recommends board approval of the school facilities (development) fee sharing agreement addendum between the Tamalpais Union High School District and the Mill Valley School District.

Rationale:

Education Code Section 17620 authorizes school districts to levy a fee, charge, dedication, or other form of requirement against any development project for the construction or reconstruction of school facilities provided the district can show justification for levying of fees.

During the 2016-17 school year, TUHSD and several of its feeder districts entered into agreements to share developers fees with 70% of the fees collected to the applicable elementary district and 30% to the Tamalpais Union High School District.   Most of these agreements had three year terms, which have or will be expiring soon.   The purpose of the agreement addendum is to extend the agreement annually with all other terms the same and with either district having the right to open renegotiations of the terms for any given year.

Attached is a fee sharing agreements and addendum between TUHSD and Mill Valley School District.

Submitted by Corbett Elsen

Approved by Tara Taupier

 
Financial Impact:

There is no financial impact of the agreement addendum.

Attachments:
1. Developer Fee Agreement with Mill Valley
2. Amendment to Developer Fee Agreement with Mill Valley
13.K. Accept Quarterly Report on Williams Uniform Complaints - No complaints filed (January 2020 Quarter)
Attachments:
Williams Quarterly Report Jan 2020
13.L. Approve High-Risk Field Trip to Joshua Tree for Tamiscal High School (TEAM)
Rationale:

If approved by the Board of Trustees, 24 Tamiscal High School students and 6 chaperones will go to Joshua Tree on March 24 - April 1, 2020.  This approval is pending all required documents are received by the business office in a timely manner before the departure date.  This field trip is considered "high-risk", per AR 6153.

 
Attachments:
Tamsical Joshua Tree
13.M. Approve Field Trip to Atlanta, Georgia: Tamalpais High School (February)
Rationale:

The purpose of this field trip is to inspire and motivate students of color, that there is no limit to success and that they are capable. If approved by the Board of Trustees, 11 Tamalpais High School Students and 3-4 chaperones will go to Atlanta, Georgia on February 14-23, 2020.

Approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
THS Atlanta, GA February 14-23, 2020
13.N. Approve Field Trip to Atlanta, Georgia: Tamalpais High School (April)
Rationale:

If approved by the Board of Trustees, 11 Tamalpais High School students and 2 chaperones will go to Atlanta, GA on April 12-18, 2020 to tour historically black colleges Georgia Tech and Georgia State University.  This approval is pending all required documents are received by the business office in a timely manner before the departure date. 

 
Attachments:
THS Atlanta, GA April 12-18, 2020
13.O. Request Alteration of School District Property, Drake High School - Replace Batting Cages
Attachments:
DHS Alteration of School Property
13.P. Request for Alteration of School Property, Drake High School - Mural
Rationale:

To make the campus a prettier place, painting a mural on the east facing side of room 417, showing the beauty of Northern California's endangered species is requested by a senior at DHS.

 
Attachments:
DHS Alteration to School Property - Mural
14. Superintendent's Report (approx. 7:30 pm)
15. Trustee Reports
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.
16. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • January 28, 2020:  Regular Meeting, Kreps Conference Center
  • February 11, 2020:  Regular Meeting, Kreps Conference Center
  • February 25, 2020:  Regular Meeting, Kreps Conference Center
17. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: January 10, 2020, 1:56 PM

The resubmit was successful.