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Regular Meeting
Tamalpais Union HSD
November 06, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:55 p.m.; Closed Session 5:00 p.m.; Regular Board Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:55 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.B. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
4.B.1. Graduation Requirement Waiver (Student A)Confidential agenda item.
4.B.2. Graduation Requirement Waiver (Student B)Confidential agenda item.
4.B.3. Graduation Requirement Waiver (Student C)Confidential agenda item.
4.B.4. Graduation Requirement Waiver (Student D)Confidential agenda item.
4.B.5. Graduation Requirement Waiver (Student E)Confidential agenda item.
4.B.6. Graduation Requirement Waiver (Student F)Confidential agenda item.
5. Reconvene into Open Session
Time Certain:
6:00 PM
6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Board Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Board Communications
Quick Summary / Abstract:
Please see the attached communication to the Board of Trustees. 
Attachments:
Memo re Parcel Tax Renewal and Engagement.Willard
11. Student Trustee Reports
12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. College of Marin COMPASS program update and MOU (approx. 6:20 pm)
Speaker:
Tara Taupier
Recommended Motion:

Staff recommends that the Board of Trustees approve the renewal of the College of Marin COMPASS program MOU.

Rationale:

The goal of COMPASS is for student participants to: (1) graduate from high school closer to being college-ready (2) have a deep understanding of and practice with the expectations of a successful college student; (3) earn units of transferrable college credit; and (4) be awarded free attendance for the first two years of college should they matriculate to COM.

 
Attachments:
COMPASS MOU
COMPASS Report 2019
12.B. Review English Language Learner Report (approx. 6:40 pm)
Speaker:
Kim Stiffler
Quick Summary / Abstract:

The English Language Development Coordinators will present an overview of the ELL Program, student data, and outline the district approach to supporting learners at TUHSD.

Attachments:
English Learner Report Oct 2019
Narrative EL Board Report Oct 2019
12.C. Report on Youth Vaping Prevention (approx. 7:00 pm)
Speaker:
Wes Cedros
Recommended Motion:

This is an update for the Board and does not require action.

Rationale:

The purpose of this report is to update the Board on youth vaping in the TUHSD.  Wes Cedros, Senior Director of Student Services, will cover the scope of the issue, challenges, how the District is addressing the issue of vaping, and future considerations.

 
Quick Summary / Abstract:

Mr. Cedros will update the Board on the issue of student vaping and prevention efforts in the Tam District.

Attachments:
Board Update on Student Vaping 2019
12.D. Local Control and Accountability Plan Local Indicators Discussion (approx. 7:25 pm)
Speaker:
Tara Taupier
Recommended Motion:

The Local Control and Accountability Plan Local Indicators have already been approved by the Board in June 2019. This is an informational item only. 

Rationale:

Each year the District is required to do a self-evaluation on local indicators in the Local Control and Accountability Plan. This presentation provides an overview of TUHSD's local indicators and progress to date. 

 
Attachments:
LCAP LOCAL INDICATORS
12.E. Review Draft Resolution 19-6 for a Potential Parcel Tax Ballot Measure on the March 3, 2020 Ballot (approx. 7:40 pm)
Speaker:
Tara Taupier
Recommended Motion:

This is a discussion item only, no action will be taken at this time. 

Rationale:

The Board of Trustees is considering authorizing a parcel tax measure for the March 2020 ballot. The resolution is required should the Board decide to move forward and bringing a draft of the resolution to the Board provides them an opportunity to clarify language and discuss the resolution prior to approving it. 

 
Attachments:
Draft Resolution 19-6
12.F. Approval of Members to Parcel Tax Citizens' Oversight Committee for Measure J (approx. 8:10 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends approval of four members to the Parcel Tax Citizens' Oversight Committee for Measure J.

Rationale:

Per the ballot language voters approved for Measure J in November 2018, the Board will establish an independent citizens' oversight committee to oversee the parcel taxes collected as a result of Measure J and ensure the funds raised are only spent for the purposes described in the parcel tax Measure J ballot language.  Given the Measure J ballot measure language, actual Measure J parcel tax revenues will not be received by the District until December 2019 when the county of Marin mails property tax bills to the community and transmits funds to the District.  Committee oversight will begin once funds are actually collected and expended after December 2019.  Applications were accepted beginning August 30th and were posted on the Superintendent's monthly community newsletter, Board update emails after each Board meeting and posted on the district website.

 
Financial Impact:

There is no financial impact.

Quick Summary / Abstract:

Per the ballot language of Measure J in November 2018, the Board shall establish a citizens'parcel tax oversight committee with by-laws and direct staff to solicit applications for members of the community to apply.  Four applications were received and are recommended by staff for Board approval.

Attachments:
Applications for COC 2019
Measure J Bylaws
Parcel Tax Oversight Committee Application
12.G. Legislative Updates (approx. 8:15 pm)
Speaker:
Tara Taupier
Recommended Motion:

This item is informational and does not require any board action.

Rationale:

The California State Legislature recently passed a number of bills that impact public school districts. 

 
Attachments:
Update on Education Related Legislation
12.H. Review of Board Policy Update List (approx. 8:25 pm)
Recommended Motion:

This is not an action item.

Rationale:

Per a discussion at a prior meeting, the Board would like to review the recommended board policy updates from a list provided by CSBA.  These lists are provided every three months.

 
Attachments:
CSBA Policy Guidesheet Oct 2019
12.I. Discuss and determine a date for the annual organizational meeting (approx. 8:40 pm)
Speaker:
Tara Taupier
Recommended Motion:

Staff recommends that the Board select a date within 15 days after the second Friday in December on which to hold the annual organizational meeting. 

Rationale:

In 2018, an update to California Education Code changed the  time frame of when a public school board must conduct their annual organizational meeting. The new law requires that the annual organizational meeting occur within 15 days after the second Friday in December.  However, there is still a requirement for school boards to approve the second interim budget report by December 15th of each year. Therefore, in this given year, the Tamalpais Union High School District Board of Trustees will have to add a second regular board meeting in December in order to conduct the annual organizational meeting within the legal time frame.

 
13. Consent Agenda
13.A. Approval of Minutes of the October 15, 2019 BOT Meeting
Attachments:
Draft Minutes of 10-15-19
13.B. Approve Personnel Summary for November 6, 2019
Attachments:
Personnel Summary 11-6-19
13.C. Ratify Purchase Orders Over $40,000
Attachments:
October List #7 Over $40
13.D. Ratify October Vendor Warrants
Attachments:
October 2019 Warrant List
13.E. Ratify October 2019 Batch Detail
Attachments:
October 2019 Batch Detail
13.F. Ratify Contracts Over $40,000
Attachments:
Ratify October Contracts Over $40k
13.G. Ratify Contracts Under $40,000
Attachments:
Ratify October Contracts Under $40k
13.H. Second Reading of Revision to Intradistrict Open Enrollment AR 5116.2
Recommended Motion:

Staff recommends approval of the revisions to AR 5116.2.

Rationale:

Background:

At the October 15, 2019 meeting, the board approved the Open Enrollment transfer capacity for the following school year.  Open Enrollment transfer capacity is the number of students permitted to enroll in a particular high school through the Open Enrollment transfer process.

AR 5116.2 - Intra-district Transfers - outlines how to implement the Open Enrollment process.  

The District practice changed last year to allow freshmen to apply for Open Enrollment before registration events at Drake, Redwood, and Tam High Schools.  This change in practice makes it easier for both families and the schools, so that they don't have to register at their home school in January and then switch over to their school of choice in March.  For that reason, the attached Administrative Regulation (AR 5116.2) was adjusted to reflect the updated dates for application and initial deadlines.  No other portions of the BP/AR were changed.

 
Quick Summary / Abstract:

The attached document highlights the proposed changes to AR 5116.2.

Attachments:
AR 5116.2
13.I. Approve Graduation Requirement Waiver (Student A)
Recommended Motion:
That the Board of Trustees approves the graduation requirement waiver as discussed in closed session.
Rationale:

Background

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential student mater and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.J. Approve Graduation Requirement Waiver (Student B)
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Close Session.

Rationale:

Background

Sir Francis Drake High School Principal, Liz Seabury, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential student matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.K. Approve Graduation Requirement Waiver (Student C)
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session.

Rationale:

Background

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.L. Approve Graduation Requirement Waiver (Student D)
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session.

Rationale:

Background

Sir Francis Drake High School Principal, Liz Seabury, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.M. Approve Graduation Requirement Waiver (Student E)
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session. 

Rationale:

Background

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential student matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.N. Approve Graduation Requirement Waiver (Student F)
Recommended Motion:

That the Board of Trustees approves the graduation requirement waiver as discussed in Closed Session. 

Rationale:

Background

Drake High School Principal, Liz Seabury, has recommended a graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is confidential student matter and will be discussed in Closed Session.

 
Comments:

Submitted by: Tara Taupier

13.O. Approve High Risk Field Trip to Tahiti, French Polynesia: Sir Francis Drake High School
Rationale:

Drake High School teacher Tahia Rosenthal-Cox is requesting this field trip, which includes swimming in the ocean, be approved for French Linguistic and Cultural Immersion Exchange.  This field trip is considered 'high risk' as it includes swimming, per AR 6153.

 
Attachments:
DHS Tahiti April 3-18, 2020
13.P. Approve High Risk Field Trip to Belize: Tamalpais High School
Rationale:

Tamalpais High School teacher Mike Levinson is requesting this field trip, which includes swimming in the ocean, be approved for environmental Global Studies.  This field trip is considered 'high risk' as it includes swimming, per AR 6153.

 
Attachments:
THS Belize March 28 - April 8, 20202
13.Q. Approve Global Studies Field Trip to London for Tamalpais High School Students
Rationale:

If approved by the Board of Trustees, 27 Tamalpais High School students and 6 chaperones will go to London, UK on March 28 - April 8, 2020.  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
THS London March 28-April 8, 2020
13.R. Approve Global Studies Trip to Paris/Pau France for Tamalpais High School
Rationale:

If approved by the Board of Trustees, 22 Tamalpais High School students will go to Paris and Pau, France with two chaperones on March 25 - April 11, 2020.  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
THS Paris/Pau France
13.S. Approve Global Studies Field Trip to Pamplona, Spain for Tamalpais High School
Rationale:

If approved by the Board of Trustees,18 Tamalpais High School students will go to Pamplona, Spain with two chaperones on March 25 - April 11, 2020.  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
THS Pamplona Spain
13.T. Disposal of I.T. Department Obsolete Items
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The equipment is at end of life and beyond repair.

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.

 
Attachments:
IT Miscellaneous Items
13.U. Disposal of I.T. Department Obsolete Items
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The equipment is at end of life and beyond repair.

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.

 
Attachments:
IT iPads & MacBook
14. Superintendent's Report (approx. 8:45 pm)
15. Trustee Reports
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.
16. Public Comment for Items Not on the Agenda (approx. 8:50 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

17. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • November 19, 2019:  Regular Meeting, Kreps Conference Center
  • December 10, 2019:  Regular Meeting, Kreps Conference Center
  • December TBD, 2019:  Annual Organizational Meeting, Kreps Conference Center
18. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: November 1, 2019, 2:39 PM

The resubmit was successful.