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Regular Meeting
Tamalpais Union HSD
September 24, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:55 p.m.; Closed Session 5:00 p.m.; Regular Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:55 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
Time Certain:
5:00 PM
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
4.A.1. Graduation Requirement Waiver Request for Student AConfidential agenda item.
4.A.2. Graduation Requirement Waiver Request for Student BConfidential agenda item.
4.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
5. Reconvene into Open Session
Time Certain:
6:00 PM
6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Student Trustee Orientation
Recommended Motion:

This is not an action item.

Quick Summary / Abstract:

The Board will discuss procedures and responsibilities of student trustees, including a brief overview of the Brown Act.


Attachments:
Student Trustee Packet 2019
11. Student Trustee Reports
Quick Summary / Abstract:

Student trustee reports will highlight current school issues relating to the District mission and goals.  Due to Brown Act considerations, student reports are for information only.

12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. TUHSD Student Achievement Report (approx. 6:30 pm)
Speaker:
Tara Taupier
Recommended Motion:

The student achievement report is an information item only, and does not require board action.


Rationale:

The California Assessment of Student Performance and Progress (CAASPP), a subset of the Smarter Balanced Assessment system,  is administered each year to students in the 11th grade. The purpose of the assessment is to determine college and career readiness.  The District administered the CAASPP in the spring of 2019 and approximately 96% of our 11th grade students participated in both the math and the English Language assessments. The report presented here includes information about the percentage of students who participated in the assessment, and who scored at or above the standard of achievement as established by the Smarter Balanced Consortium. Additionally, information on student achievement as measured via the SAT, ACT and Advanced Placement passing rates will be discussed. The Board will discuss potential next steps to continue to improve the learning of all students while narrowing the opportunity and resultant achievement gaps that persist in our district.


 
Financial Impact:

The Smarter Balanced Assessments are embedded into our existing workflow and therefore require no additional allocation of money. 

Quick Summary / Abstract:

The superintendent will present the results of the spring 2019 administration of the California Assessment of Student Performance and Progress (CAASPP), a subset of the Smarter Balanced Assessment System, along with other achievement data including SAT scores and Advanced Placement participation and pass rates. 

Attachments:
TUHSD Student Achievement Report
12.B. Discuss Global Studies Tahiti and Belize Field Trips (approx. 7:15 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This item is a for discussion only.

Rationale:

For several years, Drake and Tam students have attended Global Studies field trips to Tahiti (eight years) and Belize (two years) in April of each school year where they have been approved to swim in the local oceans/bays/lagoons along with other cultural activities. Given a staff review of TUHSD AR 6153 (District-Sponsored Field Trips), ongoing discussions with the District’s insurance provider (Keenan) and Global Studies staff, and a review of risk management best practices, the Board will continue the discussion of policy and practice in relation to these two field trips specific to swimming in the ocean or bay.   At the September 10 meeting, staff presented 1) the cost of trip insurance for both trips, 2) a "super-waiver" approval by legal counsel specifically for Tahiti/Belize field trips and  3) a confirmation on the student/supervision ratio of 10:1 for each trip.

At the September 24 meeting, staff will present an updated "super-waiver" and updated parent/student written disclosures and rules for each respective trip for the board's review.



 
Financial Impact:

There is no financial impact at this time.

Quick Summary / Abstract:

The Board will continue the discussion from the last regular board meeting, related to swimming in the ocean or bay during these two field trips.

Attachments:
Drake High Tahiti Waiver of Liability_updated
Drake TAHITI Disclosure and rules
Tam High BELIZE Disclosure and rules
Tam High Belize Waiver of Liability
12.C. Take Action on Revision to Administrative Regulation (AR) 6153 - District Sponsored Trips (approx. 7:30 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends approval of this revision to AR 6153 (District Sponsored Trips).



Rationale:

The purpose of this proposed revision is to clarify language and purpose of this AR.  These revisions are inclusive of Board feedback from the September 10 meeting.

 
Attachments:
Revised AR 6153 re District-Sponsored Trips_Clean
Revised AR 6153 re District-Sponsored Trips_Redline
12.D. First Reading of Board Policy and Administrative Regulation 5117 Interdistrict Attendance (approx. 7:40 pm)
Speaker:
Tara Taupier
Recommended Motion:

The agenda item is for discussion only so the Board will take no action. 

Rationale:

The District wishes to maintain up to date polices and regulations in accordance with education code and California State law.  This revision of the policy clarifies the reason for approval and the timeline for submission of transfer requests. This revision includes feedback from previous Board meeting discussions.

 
Attachments:
TUHSD AR 51117 Clean
TUHSD AR 5117 Redline
TUHSD BP 5117 Clean
TUHSD BP 5117 Redline
12.E. Discussion of Potential Parcel Tax Renewal (approx. 8:00 pm)
Speaker:
Corbett Elsen & Tara Taupier
Recommended Motion:

The Board may provide direction to the Superintendent to take steps for preparing a resolution.



Rationale:

The Board will discuss structure of a potential parcel tax renewal including options for the rate and duration. The Board may provide direction to the Superintendent to take steps for preparing a resolution.


 
Attachments:
Potential Parcel Tax Slide Presentation
12.F. Review of Governance Handbook (approx. 8:15 pm)
Recommended Motion:

This is a discussion only item and the Board is not taking action. 

Rationale:

The Board values having a set of agreements and protocols that establish how the trustees will engage in governance work as a team. 


 
Attachments:
TUHSD Governance Handbook
13. Consent Agenda
13.A. Approve Minutes from the September 10, 2019 BOT Meeting
Attachments:
Draft Minutes of 9-10-19
13.B. Approval of Personnel Summary for September 24, 2019
Attachments:
Personnel Summary 9-24-19
13.C. Approve Graduation Requirement Waiver Request for Student A
Rationale:

Background

Redwood High School Principal David Sondheim, has recommended an IS4 graduation requirement waiver for a student.

The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal.

This is a confidential matter discussed in Closed Session.

 
13.D. Approve Graduation Requirement Waiver Request for Student B
Rationale:

Background

The Board will consider a request for waiver of Physical Education 3-4.  The Board may grant individual waivers of graduation requirements as aligned to Board Policy.

This is a confidential matter discussed in Closed Session.

 
13.E. Approve Purchase Orders Over $40,000 - Fiscal Year 2019/20 (List #5)
Attachments:
Purchase Orders over $40,000.00
13.F. Ratify Contracts Under $40,000
Rationale:

Included in the Board packet is the spreadsheet of routine contracts under $40,000 for ratification by the Board of Trustees.  The Superintendent and Chief Financial Officer recommend ratification.

 
Attachments:
September Ratify Contracts under $40,000
13.G. Accept, With Thanks, Donation of Gift Card
Attachments:
Donation from J. Ginsburg
14. Superintendent's Report (approx. 8:30 pm)
15. Board Communications
Attachments:
MCOE Approval of TUHSD 2019-20 Budget
MCOE Review of 2019-20 LCAP Update
16. Trustee Reports (approx. 8:35 pm)
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.

17. Public Comment for Items Not on the Agenda (approx. 8:45 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

18. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • October 15, 2019:  Regular Meeting, Kreps Conference Center
  • October 29, 2019:  Regular Meeting, Kreps Conference Center
  • November 19, 2019:  Regular Meeting, Kreps Conference Center
19. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: September 20, 2019, 3:50 PM

The resubmit was successful.