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Regular Meeting
Tamalpais Union HSD
September 10, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:00 p.m.; Closed Session 5:00 p.m.; Regular Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:00 PM
2. Student Trustee Orientation
Time Certain:
4:05 PM
Quick Summary / Abstract:

This is the first meeting of the school year for student trustees.  Board members will meet with the student trustees to discuss policies and procedures.


3. Approval of Closed Session Agenda
4. Public Comments on Closed Session Agenda
5. Recess to Closed Session in the Superintendent's Office
Time Certain:
5:00 PM
5.A. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
5.A.1. Consideration of Confidential Student MatterConfidential agenda item.
5.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9(a)Confidential agenda item.
Quick Summary / Abstract:

Conference with Legal Counsel - Existing Litigation Case # 3:18-cv-07686-JCS

5.C. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
6. Reconvene into Open Session
Time Certain:
6:00 PM
7. Announcement of Reportable Action Taken in Closed Session
8. Approve Agenda and Review Norms
9. Public Comment on the Consent Agenda
10. Approval of Consent Agenda
11. Student Trustee Reports (approx. 6:10 pm)
12. Hold Public Hearing: TFT Sunshine Articles for TUHSD Negotiations (approx. 6:20 pm)
Recommended Motion:
This item is a public hearing, as required under Sunshine laws, for information purposes only.
Rationale:

According to Senate Bill 160 (1975), the Rodda Act, the school board and the union must meet (at least every three years or annually) to negotiate salaries and benefits, hours, calendar, and most aspects of teachers’ working conditions—as well as attempting to solve problems and address new issues that have arisen during the period of the contract.

The “sunshine” clause of the Rodda Act (1975) requires that each party’s proposal be presented for public comment at a publicized school board meeting. This occurs prior to the official start of negotiations for the year.

The Tam Federation of Teachers (TFT) has an interest in opening and discussing the following articles with the TUHSD Administration for 2019-20 Negotiations :

  • Article II – Working Conditions
  • Article IV – Absences and Leaves
  • Article VI – Evaluation
  • Article VII – Salaries and Benefits

 
Financial Impact:
There is no financial impact as this time.
Quick Summary / Abstract:

The Tam Federation of Teachers (TFT) initial proposal for 2019-2020 contract negotiations with District Administration is presented for public comment. 

13. Hold Public Hearing: Sufficiency of Instructional Materials and Take Action on Resolution #19-3 Certifying Sufficient Instructional Materials - ROLL CALL VOTE
Recommended Motion:

The Superintendent recommends that the Board of Trustees adopt Resolution #18-7 certifying that all students in the Tamalpais Union High School District have sufficient textbooks and/or instructional materials for the 2019-2020 school year.

Rationale:

Education Code 60119(c) requires that the Governing Board of each school district hold a public hearing to determine whether each pupil has, or will have prior to the end of the fiscal year, sufficient textbooks and/or instructional materials in each subject consistent with the content and cycles of the curriculum framework adopted by the state board. This requirement is a condition of receiving any state funds for instructional materials.

The purpose of this agenda item is to provide the opportunity for community members and staff to comment on the adequacy of textbooks and/or instructional materials.

All students have sufficient and up-to-date instructional materials when school opened in August. A list of the approved textbooks is available upon request. 

 
Comments:

Submitted by: Tara Taupier

Attachments:
Notice of Public Hearing
Resolution # 19-3 Sufficiency Materials
14. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
14.A. Take Action on the 2018-19 Unaudited Actuals Financial Report (approx. 6:30 pm)
Speaker:
Corbett Elsen
Recommended Motion:

The Chief Financial Officer recommends that the Board approve the 2018-19 Unaudited Actuals.

Rationale:

Per Education Code Section 42100(a) and Government Code Section 7906(f), by September 15 each year, a report reflecting the district's unaudited actual data, including Gann information, must be prepared, approved, and submitted to the County Office of Education.

 
Financial Impact:

The District's 2018-19 General Fund had a total unrestricted operating deficit of $1.6 million.  As a result of operations for 2018-19, the General Fund unrestricted ending fund balance (reserve) is $15.8 million.

Attachments:
Unaudited Actuals 2018-19 Slides
Unaudited Actuals Report 2018-19
14.B. Take Action on Gann Resolution No. 19-5 (approx. 7:00 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends that the Board approve Resolution No. 19-5.

Rationale:

Per Education Code Section 42123, by September 15 of each year and in conjunction with the Unaudited Actuals, a Gann resolution must be prepared, adopted, and submitted to the County Office of Education.

 
Quick Summary / Abstract:

This Resolution is required along with the Unaudited Actuals report.

Attachments:
Resolution 19-5 Gann
SACS Gann Form
14.C. Discuss Global Studies Tahiti and Belize Field Trips (approx. 7:10 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This item is a for discussion only.

Rationale:

For several years, Drake and Tam students have attended Global Studies field trips to Tahiti (eight years) and Belize (two years) in April of each school year where they have been approved to swim in the local oceans/bays/lagoons along with other cultural activities. Given a staff review of TUHSD AR 6153 (District-Sponsored Field Trips), ongoing discussions with the District’s insurance provider (Keenan) and Global Studies staff, and a review risk management best practices, staff recommends a Board discussion to review policy and practice in relation to these two field trips specific to swimming in the ocean or bay.   At the August 27 meeting, the Board directed staff to bring an update to the September 10 meeting on 1) the cost of trip insurance for both trips, 2) an updated and specific ‘super’ waiver approval by legal counsel and 3) a confirmation on the student/supervision ratio of 10:1 for each trip.



 
Financial Impact:

There is no financial impact at this time.

Quick Summary / Abstract:

The Board will continue the discussion from the last regular board meeting, related to swimming in the ocean or bay during these two field trips.

Attachments:
Drake High Tahiti waiver of liability
Tam High Belize Waiver of Liability
14.D. Take Action on Revision to Administrative Regulation (AR) 6153 - District Sponsored Trips (approx. 7:20 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends approval of this revision to AR 6153 (District Sponsored Trips).


Rationale:

The purpose of this proposed revision is to clarify language and purpose of this AR.

 
Attachments:
AR 6153 re District-Sponsored Trips_Clean
AR 6153 re District-Sponsored Trips_Redline Edits
14.E. Discuss and Consider Resolution # 19-4 Authorizing the Issuance and Sale of Refunding Existing Bonds of TUHSD, and Approval of Forms Authorizing the Execution of Necessary Documents and Related Actions (ROLL CALL VOTE) (approx. 7:30 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends adoption of Resolution 19-4 and approval of the corresponding draft forms in connection therewith.

Rationale:

The Chief Financial Officer, Corbett Elsen, recommends that the Board of Trustees adopt Resolution 19-4 authorizing the issuance and sale of refunding existing bonds, and approve the attached draft forms of documents and actions of officers of the district necessary in connection therewith.  The District is NOT pursuing a new bond campaign.  Possible savings from refunding of existing bonds to the community property tax-payers could exceed $3 million based on Keygent's preliminary analysis of TUHSD's existing bonds and the current bond market.

 
Financial Impact:

There is no financial impact to TUHSD for refunding of existing bonds.  For the community and as a result of these services, possible savings to the community property tax-payers as a result of refunding existing bonds could exceed $3 million based on Keygent's current analysis of TUHSD's existing bonds and the current bond market.  The estimated cost of services related to bond refunding is $295,000, which would be paid out of the bond refunding proceeds and not by the District.  The District is not pursuing a new bond campaign.

Quick Summary / Abstract:

CFO Corbett Elsen and Chet Wang of Keygent will present a Resolution and related documents to allow the District to proceed with refunding of TUHSD existing bonds.

Attachments:
1. Resolution 19-4: Refunding Bonds
2. Bond Refunding Presentation
3. Paying Agent Agreement 2019 Refunding Bonds
4. Paying Agent Agreement 2020 Refunding Bonds
5. Escrow Agreement 2019 Refunding Bonds
6. Escrow Agreement 2020 Refunding Bonds
7. Preliminary Official Statement Refunding Bonds 2019 Forward
8. Tax and Continuing Disclosure Guidelines
9.A. Bond Purchase Agreement RBC 2019
9.B. Bond Purchase Agreement RBC 2020
14.F. Discussion of Potential Parcel Tax Renewal (approx. 8:00 pm)
Speaker:
Corbett Elsen & Tara Taupier
Recommended Motion:

This is a discussion item and therefore there is no recommended motion.

Rationale:

The Board is exploring a potential parcel tax renewal measure for the March 2020 election and as such will discuss possible structures of the potential parcel tax renewal. 

 
Attachments:
Potential Parcel Tax Renewal Presentation
14.G. Review of Governance Handbook (approx. 8:15 pm)
Recommended Motion:

This is a discussion only item and the Board is not taking action. 

Rationale:

The Board values having a set of agreements and protocols that establish how the trustees will engage in governance work as a team.

 
Attachments:
TUHSD Governance Handbook
15. Consent Agenda
15.A. Approve Minutes of the August 27, 2019 BOT Meeting
Attachments:
Draft Minutes of 8-27-19
15.B. Approve Minutes of the September 3, 2019 BOT Meeting
Attachments:
Draft Minutes of 9-3-19 Workshop
15.C. Approval of Personnel Summary for September 10, 2019
Attachments:
Personnel Summary 9-10-19
15.D. Ratify August 2019 Vendor Warrants
Attachments:
August 2019 Batch Detail
August 2019 Warrant List
15.E. Approve Purchase Orders Over $40,000 - Fiscal Year 2019/20 (List #4)
Attachments:
List 4 POs over $40K
15.F. Ratify contracts over $40,000
Rationale:

Included in the Board packet is the spreadsheet of routine contracts below $40,000 for ratification by the Board of Trustees.  The Superintendent and Chief Financial Officer recommend ratification.

 
Attachments:
September Ratify Contracts over $40,000
15.G. Ratify contracts under $40,000
Rationale:

Included in the Board packet is the spreadsheet of routine contracts below $40,000 for ratification by the Board of Trustees.  The Superintendent and Chief Financial Officer recommend ratification.

 
Attachments:
September Ratify Contracts under $40,000
15.H. Approve Textbook/Supplementary Book List
Recommended Motion:

That the Board of Trustees approves the list of new textbooks and/or supplementary books as presented.

Rationale:

Traditionally, new district-wide adoptions are funded through the Instructional Materials and Lottery
funds. Supplementary books which may be used by only a few teachers are also funded by
instructional monies.

Since the budget is already approved, no additional funding is required

 
Comments:
Submitted by: Kim Stiffler
Attachments:
Books for Approval
15.I. Declare as Surplus and Authorize Book Disposal, Redwood High School
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  

Board Policy 3270 allows the Board to authorize the sale of such materials without advertisement for bid, donation or sale at a nominal price to organization or individuals who will use them for educational purposes or disposal.

Chief Financial Officer, Corbett Elsen, recommends the disposal of assorted science books.  These books are obsolete and not in use.

 
Attachments:
Disposal of Science Books - RHS
15.J. Declare as Surplus and Authorize Book Disposal, Tamalpais Adult School
Rationale:
Board Policy 3270 provides for the disposal of books, equipment and supplies.  

Board Policy 3270 allows the Board to authorize the sale of such materials without advertisement for bid, donation or sale at a nominal price to organization or individuals who will use them for educational purposes or disposal.

Chief Financial Officer, Corbett Elsen, recommends the disposal of assorted textbooks.  These books are still operable or usable.


 
Attachments:
Adult School Disposal of Textbooks
16. Superintendent's Report (approx. 8:30 pm)
17. Trustee Reports (approx. 8:40 pm)
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.  Trustees may also note interest in specific agenda topics for consideration at future meetings.
18. Public Comment for Items Not on the Agenda (approx. 8:45 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

19. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • September 24, 2019:  Regular Meeting, Kreps Conference Center
  • October 15, 2019:  Regular Meeting, Kreps Conference Center
  • October 29, 2019:  Regular Meeting, Kreps Conference Center
20. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: September 6, 2019, 3:45 PM

The resubmit was successful.