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Regular Meeting
Tamalpais Union HSD
August 13, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:25 p.m.; Closed Session 4:30 p.m.; Regular Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:25 PM
2. Administer Oath of Office to Trustee Provisional Appointee
Speaker:
Leslie Harlander
Quick Summary / Abstract:

Ms. Harlander will swear in a new trustee appointed to fill the vacant seat for the remainder of the term which expires in December 2020.

3. Approval of Closed Session Agenda
4. Public Comments on Closed Session Agenda
5. Recess to Closed Session in the Superintendent's Office
Time Certain:
4:30 PM
5.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:
  • Public Employee Performance Evaluation:  Superintendent
5.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
5.C. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9(a):Confidential agenda item.
5.C.1. Settlement of Existing Litigation in OAH Case # 2019 07 0120Confidential agenda item.
5.D. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
5.D.1. Consideration of Confidential Student MatterConfidential agenda item.
6. Reconvene into Open Session
Time Certain:
6:00 PM
7. Announcement of Reportable Action Taken in Closed Session
8. Approve Agenda and Review Norms
9. Public Comment on the Consent Agenda
10. Approval of Consent Agenda
11. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
11.A. Introduce and Welcome New Trustee (approx. 6:10 pm)
Speaker:
Leslie Harlander
11.B. Discuss and Consider Board Resolution and Bylaws to Establish a Parcel Tax Citizens' Oversight Committee for Measure J (approx. 6:15 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends approval of the Board Resolution, associated by-laws, and direction for staff to solicit committee membership.

Rationale:

Per the ballot language voters approved for Measure J in November 2018, the Board will establish an independent citizens' oversight committee to oversee the parcel taxes collected as a result of Measure J and ensure the funds raised are only spent for the purposes described in the parcel tax Measure J ballot language.  Attached are the proposed by-laws for the committee and an application for members of the community to apply.   All documents were reviewed and approved by the District's legal counsel.  Given the Measure J ballot measure language, actual Measure J parcel tax revenues will not be received by the District until December 2019 when the County of Marin mails property tax bills to the community and transmits funds to the District.  Committee oversight will begin once funds are actually collected and expended after December 2019. 

 
Financial Impact:

There is no financial impact.

Quick Summary / Abstract:

Per the ballot language of Measure J in November 2018, the Board shall establish a citizens' parcel tax oversight committee with by-laws and direct staff to solicit applications for members of the community to apply.

Attachments:
Bylaws Measure J Parcel Tax Oversight Committee
Parcel Tax Oversight Committee application
Resolution No. 19-1 Parcel Tax Oversight
11.C. Discuss and Consider Contract for Financial Advisory Services with Keygent Advisors, LLC (approx. 6:45 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends that the board approve the contract for financial advisory services.

Rationale:

Corbett Elsen, Chief Financial Officer, will present a proposed contract for financial advisory services with the firm Keygent Advisors, LLC.  This is a result of a process that included a formal RFQ process, interviews with three firms and Cabinet, reference checks and negotiation on fees for potential services.  As outlined in the proposed contract, primary services from the financial advisor would provide:  1)  Strategic support and quantitative analysis in connection with the District's financing needs and (2) financial consulting services in connection with the issuance of prospective and outstanding financing.  As a result of these services, possible savings to the community property tax-payers as a result of refunding existing bonds could exceed $1 million based on Keygent's preliminary analysis of TUHSD's existing bonds and the current bond market.  The district's long-term financial advisor retired in 2014 and the District has been without these services since then.

 
Financial Impact:

There is no financial impact to TUHSD for approval of this contract.  For the community and as a result of these services, possible savings to the community property tax-payers as a result of refunding existing bonds could exceed $1 million based on Keygent's preliminary analysis of TUHSD's existing bonds and the current bond market.

Quick Summary / Abstract:

Corbett Elsen, Chief Financial Officer, will present a proposed contract for financial advisory services with the firm Keygent Advisors, LLC.

Attachments:
Keygent Municipal Advisor Agreement
11.D. First Reading of Exhibit (E) 4300: Management, Supervisory, and Confidential Personnel (approx. 7:00 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This is a first reading of revised E 4300.  The Board will take no action at this meeting.

Rationale:

Corbett Elsen, Chief Financial Officer, will present information regarding the update of E 4300.  This proposed revision updates language including approved changes by the Board of Trustees on June 11, 2019 regarding 1)  the creation of a "healthcap" for new management team members, (2)  reinstatement of retiree health benefit coverage matching the benefit in the certificated employee contract, and (3)  updating of outdated language of referenced positions that no longer exist in the management team.  This exhibit was last updated in 2011.

 
Financial Impact:

There is no financial impact to this Exhibit update.

Quick Summary / Abstract:

This is the first reading of a revision to E 4300.  This proposed revision updates language including changes to health benefits approved by the Board of Trustees on June 11, 2019.

Attachments:
Exhibit 4300 Clean Copy
Exhibit 4300 Redline copy
11.E. Take Action on the Amendment to Employment Agreement for District Superintendent - ROLL CALL VOTE (approx. 7:10 pm)
Speaker:
Leslie Harlander
Recommended Motion:

It is recommended that the Board approve the amendment to the Employment Agreement for the District Superintendent to extend the term by one year, to June 30, 2022.

Rationale:

The Superintendent’s Employment Agreement provides that if her evaluation results in an overall rating of satisfactory or above, the Board may extend the expiration date of the Agreement.  The Board has completed its evaluation of the Superintendent’s performance for the 2018-19 school year and approved an overall favorable evaluation. Therefore, it is recommended that the Board approve an amendment to extend the term of her employment agreement by one year, to June 30, 2022.

Further, as provided for in the Employment Agreement, the Superintendent received the same salary increase for 2019-2020 as members of the District’s Management Group, 2.5%. No Board action is required on this increase.

 
Quick Summary / Abstract:

The Board will take action on the proposed amendment to the Agreement.

Attachments:
Amendment to Superintendent Employee Agreement
11.F. Review and Take Action on Trustee Assignments, Including Clerk Position (approx. 7:20 pm)
Quick Summary / Abstract:

With the appointment of a new trustee, the Board will discuss assignments and the Clerk position.

Attachments:
BOT Assignments for Fall 2019
11.G. Discuss Board Self-Evaluation and Goal Setting Timeline (approx. 7:30 pm)
Quick Summary / Abstract:

The Board will discuss next steps in setting up a self-evaluation and goal setting survey.

11.H. Discuss Procedures for Board Members to Request Topics on Future Agendas (approx. 7:40 pm)
Quick Summary / Abstract:

This discussion will review the process for individual board members to bring agenda items forward.

12. Consent Agenda
12.A. Approve Minutes of the July 16, 2019 BOT Meeting
Attachments:
Draft Minutes of 7-16-19
12.B. Approve Minutes of the July 9, 2019 BOT Meeting
Attachments:
Draft Minutes for the 7-9-19 Special Meeting
12.C. Approve Purchase Orders Over $40,000 - Fiscal Year 2019/20 (List #2)
Attachments:
Purchase Orders over $40,000
12.D. Ratify July 2019 Vendor Warrants
Attachments:
July 2019 Batch Detail
July 2019 Warrant List
12.E. Ratify Contracts Over $40,000
Rationale:

Included in the Board packet is the spreadsheet of routine contracts over $40,000 for ratification by the Board of Trustees.  The Superintendent and Chief Financial Officer recommend ratification.

 
Attachments:
August Contracts over $40,000
12.F. Ratify Contracts Under $40,000
Rationale:

Included in the Board packet is the spreadsheet of routine contracts under $40,000 for ratification by the Board of Trustees.  The Superintendent and Chief Financial Officer recommend ratification.

 
Attachments:
August Contracts under $40,000
12.G. Approve CIF Voting Designations for 2018-2019
Attachments:
CIF Voting Designations for 2019-20
12.H. Second Reading of Board Policy and Administrative Regulation 5117 Interdistrict Attendance
Speaker:
Tara Taupier
Rationale:

The District wishes to maintain up to date polices and regulations in accordance with education code and California State law.  As discussed at the July meeting, this version of the policy removes reason # 2 from the second page of the AR.

 
Attachments:
AR 5117 Clean copy with rev2
AR 5117 redline copy
BP 5117 Clean Copy
BP 5117 Redline Copy
12.I. Approve high risk field trip to Sausalito/Richardson Bay Sea Kayak for Tamalpais High School.
Rationale:

Tamalpais High School teacher Michael Levinson is requesting this field trip to Sausalito/Richardson Bay Sea Kayak with Sea Trek be approved for outdoor education and water safety.  This field trip is considered 'high risk' as it includes kayaking/swimming, per AR 6153.

 
Attachments:
THS Sea Trek
12.J. Declare as surplus 4 field hockey goals and authorize disposal, RHS Athletics
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The 4 field hockey goals are beyond repair.

Chief Financial Officer, Corbett Elsen, recommends the disposal of this equipment.
 
Attachments:
RHS Field Hockey Goals
12.K. Declare as surplus two-door freezer and authorize disposal, THS Cafeteria
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The two-door freezer in the Tamalpais High School cafeteria is beyond repair.

Director of Maintenance and Operations, David O'Connor, recommends the disposal of this equipment.

 
Attachments:
Disposal of two door freezer
13. Superintendent's Report (approx. 7:45 pm)
14. Trustee Reports (approx. 7:55 pm)
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.
15. Public Comment for Items Not on the Agenda (approx. 8:00 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

16. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • August 27, 2019:  Regular Meeting, Kreps Conference Center
  • September 10, 2019:  Regular Meeting, Kreps Conference Center
  • September 24, 2019:  Regular Meeting, Kreps Conference Center
17. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: August 9, 2019, 3:29 PM

The resubmit was successful.