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Regular Meeting
Tamalpais Union HSD
June 11, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California, 94939; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 6:00 p.m.; Regular Meeting 6:00 p.m.; Closed Session 8:45 p.m.

1. Call Meeting to Order
Time Certain:
6:00 PM
2. Approve Agenda and Review Norms
3. Public Comment on the Consent Agenda
4. Approval of Consent Agenda
5. Hold Public Hearing for Local Control and Accountability Plan (LCAP) (approx. 6:05 pm)
Speaker:
Tara Taupier
Recommended Motion:

This is not an action item.

Rationale:

Background:

The District is required per Ed. Code 52062 to hold a public hearing on the Local Control Accountability Plan (LCAP) during a regular board meeting prior to the meeting at which the plan is to be adopted.

Board approval of the plan will be requested on the June 25, 2019 agenda.

A link to the LCAP draft and feedback form is posted on the homepage of www.tamdistrict.org

 
Quick Summary / Abstract:

The purpose of the hearing is to allow for public comment and recommendations regarding specific action and expenditures proposed to be included in the LCAP.

6. Hold Public Hearing on the 2019-20 Proposed Budget, Related Reserve Levels, and Potential New Parcel Tax Timeline (approx. 6:10 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This is not an action item.

Rationale:

Background:

Pursuant to California Ed Code 42127, the governing board of each school district is required to adopt its budget on or before July 1 of each year.  The Board is asked to review and discuss the 2019-20 proposed budget. 

A narrative that describes key assumptions and specific known budget elements is attached.

The final budget will be presented to the Board for approval at the June 25, 2019 Board meeting.

 
Quick Summary / Abstract:

The purpose of the hearing is for public feedback on the proposed budget, which is available for review in the District Office during business hours beginning June 7, 2019.

7. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
7.A. Take Action on the Tentative Agreement, Public Disclosure (in accordance with AB 1200) and Associated Salary Schedule between TUHSD and CSEA (approx. 6:20 pm)
Speaker:
Christensen & Elsen
Recommended Motion:

Staff recommends that the Board of Trustees approve of the Public Disclosure (in accordance with AB 1200), associated salary schedules, and Tentative Agreement between the TUHSD and CSEA.

Rationale:

Assembly Bill (AB) 1200 requires local education agencies to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement.  Further, in accordance with Government Code  Section 3547.5, before a public school employer enters into a writtten agreement with an exclusive representatie covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to the costs that would be incurred by the public school emloyer under the agreement ofr the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the Superintendent of Public Instruction.

For the 2018-19 and 2019-20 school years, the Tamalpais Union High School District and the California School Employees Association (CSEA) have reached a tentative agreement relating to the following:

  • For the 2018-19 school year, 1.5% "on schedule" compensation increase retroactive to July 1, 2018
  • Also for the 2018-19 school year, 1.36% "on schedule" compensation increase retroactive to February 1, 2019
  • For the 2019-20 school year, effective July 1, 2019, creation of Step 9 on salary schedule.
  • A health benefit "cap" of $20,000 for all new classified employees hired after May 8, 2019.  The cap is expected to generate savings in future years; benefits are projected to increase by 5% each year
  • No limit to the number of block retirement incentives beginning 2019-20.
 
Financial Impact:

The estimated financial impact to the District's general fund is as follows:

  • 2018-19:  $269,798 of total compensation as follows:
    • 1.5% salary increase retroactive to July 1, 2018
    • Prorated portion of the 1.36% salary increase retroactive to February 1, 2019
  • 2019-20:  $651,364 of total compensation as follows:
    • 1.5% on-going salary increase for 2018-19 as described above
    • Full annual cost for 1.36% salary increase as referenced above
  • 2020-21:  $657,141 of total compensation as follows
    • 1.5% on-going salary increase for 2018-19 as described above
    • Full annual cost for 1.3% salary increase as referenced above
    • Additional salary expenditures for the additional Step 9 on salary schedule for eligible employees
Quick Summary / Abstract:

This is a public disclosure of a proposed collective bargaining agreement, tentative agreement with relating documents, and updated salary schedules for the 2018-2019 and 2019-20 school years.

Attachments:
1. CSEA-TUHSD Tentative Agreement April 2019
2. CSEA AB 1200 May 2019
3. CSEA Salary Schedule 2018-19 Jul-Jan
4. CSEA Salary Schedule 2018-19 Feb-June
5. CSEA Salary Schedule 2019-20
7.B. Take Action on the Unrepresented (Confidential) Compensation Agreement and Salary Schedules (approx. 6:30 pm)
Speaker:
Lars Christensen
Recommended Motion:

Staff recommends approval of the Unrepresented (Confidential) Classified Compensation Agreement and Salary Schedules.

Rationale:

Background:

There are three District Classified  positions that are considered "Confidential" and are therefore not represented by CSEA or Management.

  • For 2018-2019:
    • 1.5% on-schedule salary increase, retroactive to July 1, 2018
    • 1.36% on-schedule salary increase, retroactive to February 1, 2019
  • For 2019-2020
    • The addition of a "Step 9" on the unrepresented (confidential) salary schedule

The total ongoing cost of this agreement is $13,667 in 2019-20, $13,941 in 2020-21, and $14,220 in 2021-22.

 
Quick Summary / Abstract:

The Board will take action on a proposed compensation increase for Unrepresented (Confidential) Classified Employees (3).

Attachments:
1. Confidential Employees Tentative Agreement
2. 2018-19 Conf Schedule Jul-Jan
3. 2018-19 Conf Schedule 2 Feb-June
4. 2019-20 Conf Schedule
7.C. Take Action on Management Salary Schedules (approx. 6:40 pm)
Speaker:
Christensen & Elsen
Recommended Motion:

Staff recommends that the Board of Trustees approve the agreement outlined below and associated salary schedules.

Rationale:

For the 2018-19 and 2019-20 school years, the Tamalpais Union High School District and the TUHSD Management Team have reached agreement relating to the following provisions:

  • For the 2018-19 school year, a 1.5% "on schedule" compensation increase retroactive to July 1, 2018.
  • For the 2019-20 school year, a 2.5% "on schedule" compensation increase.
  • A health benefit "cap" of $20,000 for all new Management employees hired after July 1, 2019.  The cap is expected to generate savings in future years; benefits are projected to increase by 5% each year.
  • Reinstatement of Retiree Health Benefit Coverage - Management will again receive the same retiree health benefits coverage as certificated staff as seen on page 69 (Article VII, Section F, 1-4) of the TFT contract effective July 1, 2019.
 
Financial Impact:

The estimated financial impact to the District's general fund is as follows:

  • 2018-19:  $72,348 of total compensation as follows:  1.5% salary increase retroactive to July 1, 2018
  • 2019-20:  $125,305 of total compensation as follows:  2.5% on-going salary increase
  • 2020-21:  $127,812 of total compensation as follows:  Continued "ongoing" salary increases outlined above (no new compensation agreement).
Quick Summary / Abstract:

This is a public disclosure of the proposed agreement and updated salary schedules for the 2018/2019 and 2019/20 school years.

Attachments:
Management Tentative Agreement June 2019
Salary Schedule Management 2018-19
Salary Schedule Management 2019-20
7.D. Take Action on Amended Contract Salary Addendum for Assistant Superintendent of Human Resources and Facilities (approx. 6:50 pm)
Speaker:
Tara Taupier
Recommended Motion:

Staff recommends the approval of the amended contract salary addendum for the Assistant Superintendent of Human Resources and Facilities.

Rationale:

The amended contract salary addendum for the Assistant Superintendent of Human Resources and Facilities includes a 2.5% salary increase for 2019-20.  The total ongoing cost of this agreement is $5,696 in 2019-20, $5,770 in 2020-21, and $5,764 in 2021-22.

 
Attachments:
Salary Addendum to ASHRF Contract
7.E. Take Action on the Contract Salary Addendum for Chief Financial Officer (approx. 6:55 pm)
Speaker:
Tara Taupier
Recommended Motion:

Staff recommends approval of the contract salary addendum for the Chief Financial Officer.

Rationale:

The contract salary addendum for the Chief Financial Officer includes a 2.5% salary increase for 2019-20.  The total ongoing cost of this agreement is $5,495 in 2019-20, $5,566 in 2020-21, and $5,560 in 2021-22.

 
Attachments:
Salary Addendum to CFO Contract
7.F. Local Control and Accountability Plan (LCAP) Update Presentation (approx. 7:00 pm)
Speaker:
Tara Taupier
Recommended Motion:

The presentation is a first read of the Local Control and Accountability Plan Annual Update. There is no required action at this time.

Quick Summary / Abstract:

TUHSD Board of Trustees approved a three year local control and accountability plan in June 2017.  The District is providing this update on our LCAP goals.  The LCAP goals have not changed, however, there have been a few additional action steps added to Goal 2.

Attachments:
2019 LCAP Budget Overview for Parents
TUHSD 2018-19 LCAP Update
TUHSD 2018-19 LCAP Update Presentation
7.G. First Reading of the LCAP ESSA Addendum (approx. 7:20 pm)
Rationale:

The LCAP Federal Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the Local Educational Agency (LEA) Plan provisions of the Every Student Succeeds Act. The addendum is an accounting of how the District is allocating our Title Funds from the federal government.

 
Quick Summary / Abstract:

The addendum is an accounting of how the District is allocating our Title Funds from the federal government.  Action on this item will be taken at the June 25, 2019 meeting.

7.H. Discussion of 2019-2020 Proposed Budget, Related Reserve Levels, and Potential New Parcel Tax Timelines (approx. 7:30 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This is a discussion item.  Action will be taken at the June 25, 2019 Board of Trustees meeting.

Rationale:

Pursuant to California Ed Code 42127, the governing board of each school district is required to adopt its budget on or before July 1 of each year.  The Board is asked to review and discuss the 2019-2020 proposed budget.

A narrative that describes key assumptions and specific known budget elements is attached.

The final budget will be presented to the Board for approval at the June 25, 2019 Board meeting.

 
Financial Impact:

Financial impact is detailed in the attached document.

Quick Summary / Abstract:

The proposed budget is available for review in the District Office beginning June 7, 2019.

Attachments:
1. 2019-20 Proposed Budget Report
2. 2019-20 Budget Reserve Assignments
3. Budget Proposal Slides June 2019
7.I. Take Action on the TBWB Contract for Political Consulting Services (approx. 8:00 pm)
Speaker:
Tara Taupier
Recommended Motion:

Staff recommends approving the management consulting agreement between TUHSD and TBWB.

Rationale:

The services of Terris Barnes Walters Boigon Heath, INC (TBWB) will evaluate the feasibility of a future parcel tax renewal, and if needed, assist to develop a ballot measure, and to implement public outreach and communication to raise awareness of TUHSD's needs.  

 
Attachments:
TBWB Management Consulting
7.J. Update on Legislative Actions (approx. 8:10 pm)
Recommended Motion:

This item is for information only and does not require board action.

Rationale:

The superintendent wishes to provide the Board of Trustees an opportunity to discuss pending legislation that may have an impact on the District.

 
Attachments:
Update on pending legislative actions
7.K. First Reading of Administrative Regulation (AR) 6153: District-Sponsored Field Trips (approx. 8:20 pm)
Speaker:
Corbett Elsen
Recommended Motion:

This is a first reading of revised AR.  The Board will take no action at this meeting.

Rationale:

Corbett Elsen, Chief Financial Officer, will present information regarding the revision of AR 6153:  District-Sponsored Field Trips.  This revision proposes changing the adult supervision ratios from one adult per ten students to one adult per twelve students for Global Studies program field trips only.  This policy was last updated in 2009.

 
Financial Impact:

This proposed change would reduce the cost of the Global Studies field trip adult supervisor expenses.  Further, TUHSD's insurance provider stated this change would have no impact on the District's insurance rates.

Quick Summary / Abstract:

This is the first reading of a revision to AR 6153.  This would change the ratio of adult supervisors:students from 1:10 to 1:12 for Global Studies field trips only.

Attachments:
AR 6153 Field Trips with Revision in Red
8. Consent Agenda
8.A. Approve Minutes from the May 28, 2019 Board Meeting
Attachments:
Draft Minutes for 5-28-19 BOT Meeting
8.B. Approve Personnel Summary for June 11, 2019
Attachments:
Personnel Summary 6-11-19
8.C. Ratify May 2019 Vendor Warrants
Attachments:
1. May Vendor Warrant List
2. May Batch Detail
8.D. Approve Purchase Orders over $40,000, List #18
Attachments:
Purchase Orders over $40,000.00
8.E. Approve Classroom #705 Name Change at Sir Francis Drake High School
Financial Impact:

The Drake Fund will cover the cost (approximately $100) of producing a plaque to place above the door to Room 705.  No costs will be assumed by the Tam District.

Quick Summary / Abstract:

The Drake community would like to rename the Drama classroom at Drake in honor of retiring teacher David g. Smith.

Attachments:
Memo for Renaming Drake Drama Room
9. Superintendent's Report (approx. 8:30 pm)
10. Trustee Reports (approx. 8:35 pm)
Quick Summary / Abstract:
At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.
11. Public Comment for Items Not on the Agenda (approx. 8:40 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

12. Approval of Closed Session Agenda (approx. 8:45 pm)
13. Public Comments on Closed Session Agenda
14. Recess to Closed Session in the Superintendent's Office (approx. 8:45 pm)
14.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:
Public Employee Discipline/Dismissal/Release
14.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
15. Reconvene into Open Session (approx. 9:00 pm)
16. Announcement of Reportable Action Taken in Closed Session
17. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

  • June 25, 2019:  Regular Meeting, Kreps Conference Center
  • July 16, 2019:  Regular Meeting, Kreps Conference Center
  • August 13, 2019:  Regular Meeting, Kreps Conference Center
18. Adjournment (approx. 9:10 pm)
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: June 7, 2019, 3:40 PM

The resubmit was successful.