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Regular Meeting
Tamalpais Union HSD
March 12, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 4:55 p.m.; Closed Session 5:00 p.m.; Regular Board Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
4:55 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
Time Certain:
5:00 PM
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957Confidential agenda item.
Quick Summary / Abstract:

Public Employee Discipline/Dismissal/Release

4.B. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.C. With respect to every item of business to be discussed in closed session pursuant to Ed Code §48918(c):Confidential agenda item.
Quick Summary / Abstract:

Consideration of Confidential Student Matter.

5. Reconvene into Open Session
Time Certain:
6:00 PM
6. Announcement of Reportable Action Taken in Closed Session
7. Approve Agenda and Review Norms
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Student Trustee Reports
11. Superintendent's Report
12. Trustee Considerations (Please note that times listed for each item are estimated and actual times will vary.)
12.A. Discuss and Take Action on the 2018-19 Second Interim Budget Report
Speaker:
CFO Corbett Elsen
Recommended Motion:

Staff recommends that the Board approve the Second Interim Report with a Positive Certification.

Rationale:

Staff recommends that the Governing Board approve the Second Interim Report as presented with a Positive Certification based upon current assumptions and projections. 

 
Quick Summary / Abstract:

The attached Second Interim Report for 2018-19 and updated Multi-Year Projection illustrates the financial condition of the District as of January 31, 2019.  This update report includes significant changes such as the additional revenues from the passage of the supplemental parcel tax, cost reductions in current year, and additional cost reductions of $2.84 million (listed in Board Resolution 18-16) and other Board approved reductions in the subsequent years.

The multi-year projection shows continued and increased deficit spending in the current year, but a return to balanced budgets in the two subsequent years.  This projection supports that the District will be able to meet its financial obligations for the current and two subsequent years.
Attachments:
TUHSD 18-19 Second Interim Report
12.B. Discuss and Take Action on Resolution 18-18 to Eliminate/Reduce the Number of Certificated Employees Due to a Reduction in Particular Kinds of Service (ROLL CALL VOTE)
Speaker:
Lars Christensen
Recommended Motion:

Staff recommends that the Board adopt Resolution 18-18.

Rationale:

The Particular Kind of Service (PKS) Resolution must be adopted in order to institute initial notices of lay-off.

 
Attachments:
Resolution 18-18 PKS
13. Consent Agenda
13.A. Approve Minutes of the February 26, 2019 BOT Meeting
Attachments:
Draft Minutes of 2-26-19
13.B. Approve Personnel Summary for March 12, 2019
Attachments:
Personnel Summary 3-12-19
13.C. Ratify February 2019 Vendor Warrants
Attachments:
Ratify February 2019 Vendor Warrants
13.D. Approve Purchase Orders over $40,000, List #14
Attachments:
POs over $40,000, list #14
13.E. Request for Allowance of Attendance because of Emergency Conditions - Form J-13A
Recommended Motion:

That the Board of Trustees sign the affidavit for Request for Allowance of Attendance because of Emergency Conditions, Form J-13A, to be forwarded to the County Superintendent of Schools for Certification. 

Rationale:

State law permits school districts under Education Code Sections 41422 and 46392 to file an application for a waiver to allow the district to be credited with full ADA, and credited with instructional time missed when certain emergencies which cause a school to close or the district to experience a material decrease in ADA.  An affidavit (Form J-13A) of the school district governing board members and the county superintendent of schools must be approved, and sent to the California Department of Education (CDE) for approval. Upon approval of the waiver by CDE, the District will be notified that it will not have to make up the lost school days.

The purpose of this item is to request a waiver from the State of California for the school days and instructional minutes lost to all schools in Tamalpais Union High School District on November 16, 2018 due to wildfire smoke; at San Andreas High School on January 17, 2019 due to a power outage because of a wind storm; and at Tamalpais High School on February 14, 2019 as a result of hazardous weather conditions causing flooding, which resulted in roads to become impassable. 

 
Financial Impact:

The waiver is required to avoid a loss of state revenue and/or possible financial penalties for the loss of instructional minutes if the days are not made up.

Attachments:
J-13 Allowance 11-16-19
13.F. Approve Consolidated Application, Part II
Rationale:

The Consolidated Application provides the District with a number of state and federal categorical program allocations. Funds for some of these categorical programs are shared with private schools in Marin County. Federal funds included in this application are linked to requirements of the Every Student Succeeds Act.

Categorical funds are used to supplement the district's regular instructional program. The following describes the intended use of these funds for 2018-19.

Title I, Part A ($123,943)

The funds are directed to schools that have a significant percentage of students identified from low-income families to help ensure that all students meet the academic requirements of TUHSD.

Title II, Part A ($61,218)

The funds are targeted for teacher professional development workshops, conferences, and materials. In 2018-19, a portion of the District's share of these funds directed to support teachers teaching AP courses for the first time. These funds are shared with Marin Catholic High School on a proportional basis.

Title IV ($10,000)

The funds are restricted to student support and academic enrichment. These funds are also shared with Marin Catholic High School on a proportional basis.

Submitted by:  Kim Stiffler


 
Financial Impact:

These categorical funds ($195,161) supplement district general funds for specific teacher and student support programs.

Attachments:
2018-19 Con App, Part II
13.G. Approve Field Trip to Seattle, Washington - Drake High School
Rationale:

If approved by the Board of Trustees, 45 Drake High School students and 5 chaperones will go to Heritage Festival in Seattle, Washington on March 27-31, 2019 .  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
Field Trip - Seattle - DHS
13.H. Approve Field Trip to San Quentin Prison - Redwood High School
Rationale:

If approved by the Board of Trustees, approximately 110 Redwood High School students and 11 chaperones will go to San Quentin Prison on April 16 & 17, 2019 .  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
Field Trip - San Quentin Prison - RHS
13.I. Approve Field Trip to New York - Tamalpais High School
Rationale:

If approved by the Board of Trustees, 23 Tamalpais High School students and 3 chaperones will go for an Art Tour to New York on April 3-9, 2014.  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
Field Trip - New York - TAM
13.J. Approve Field Trip to Oahu, Hawaii - Tamalpais High School
Rationale:

If approved by the Board of Trustees, 6-10 Tamalpais High School students and 3 chaperones will go to Oahu, Hawaii on April 2-6, 2019 .  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
Field Trip - Oahu, Hawaii - THS
13.K. Approve Field Trip to Joshua Tree National Park - Tamiscal High School
Rationale:

If approved by the Board of Trustees, 24 Tamiscal High School students and 7 chaperones will go to Joshua Tree National Park on March 26-April 3, 2019 .  The approval is pending all required documents are received by the business office in a timely manner before the departure date.

 
Attachments:
Field Trip - Joshua Tree National Park - Tamiscal
13.L. Declare as Obsolete a 2001 Ford Ranger Pick-up Truck and Authorize Disposal, Maintenance & Operations Department
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The vehicle is beyond repair.

Board Policy 3270 allows the Board to authorize the sale of such materials without advertisement for bid, donation or sale at a nominal price to organization or individuals who will use them for educational purposes or disposal.

Director of Maintenance & Operations, David O'Connor, recommends the disposal of this 2001 Ford Ranger pickup truck per the attached notice.

 
Attachments:
2001 Ford Ranger
13.M. Declare as obsolete a refrigerator and a Brother printer and authorize disposal, Redwood High School
Rationale:

Board Policy 3270 provides for the disposal of books, equipment and supplies.  The refrigerator and Brother printer no longer work.

Board Policy 3270 allows the Board to authorize the sale of such materials without advertisement for bid, donation or sale at a nominal price to organization or individuals who will use them for educational purposes or disposal.

 
Attachments:
RHS Refrigerator and Brother Printer
14. Trustee Reports
Quick Summary / Abstract:

At this time the Trustees may make announcements, without discussion, regarding various matters of interest to the Board, such as Marin County Joint Legislative Advisory Committee, Marin County School Boards Association, Fiscal Advisory, Golden Bell, or other updates.

15. Public Comment for Items Not on the Agenda
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Speakers are requested to identify themselves prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

16. Conclusion
Quick Summary / Abstract:

Review Meeting Norms.

Future Meeting Dates:

March 26, 2019:  Regular Meeting, Kreps Conference Center

April 16, 2019:  Regular Meeting, Kreps Conference Center

April 30, 2019:  Regular Meeting, Kreps Conference Center

17. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-945-1020.

Published: March 8, 2019, 2:22 PM

The resubmit was successful.