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Regular Meeting
Tamalpais Union HSD
January 15, 2019 6:00PM
Kreps Conference Room; 395 Doherty Drive, Larkspur, California; Phone (415) 945-1020 - FAX (415) 945-1026; www.tamdistrict.org; Call to Order at 5:25 p.m.; Closed Session 5:30 p.m.; Regular Board Meeting 6:00 p.m.

1. Call Meeting to Order
Time Certain:
5:25 PM
2. Approval of Closed Session Agenda
3. Public Comments on Closed Session Agenda
4. Recess to Closed Session in the Superintendent's Office
Time Certain:
5:30 PM
4.A. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6:Confidential agenda item.
Quick Summary / Abstract:

Conference with Labor Negotiator:

  • Agency designated representative - Christensen; Employee Organization - TFT
  • Agency designated representative - Christensen; Employee Organization - CSEA
4.B. With respect to every item of business to be discussed in closed session pursuant to Ed Code §35146:Confidential agenda item.
4.B.1. Graduation Requirement WaiverConfidential agenda item.
4.C. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9(a):Confidential agenda item.
4.C.1. Settlement of Existing Litigation in OAH Case # 2019 01Confidential agenda item.
5. Reconvene into Open Session
Time Certain:
6:00 PM
6. Announcement of Reportable Action Taken in Closed Session
7. Approval of Agenda, Including Time Limits
8. Public Comment on the Consent Agenda
9. Approval of Consent Agenda
10. Student Trustee Reports
11. Superintendent's Report
12. Trustee Considerations (Please note that times listed are estimated and actual times will vary.)
12.A. Fiscal Advisory Update (approx 6:30 pm)
Speaker:
Tara Taupier
Quick Summary / Abstract:

Dr. Taupier will update the board on the recommendations of the Fiscal Advisory committee, and the feedback from staff meetings.

12.B. Approve TUHSD Financial Audit Report for 2017-2018 (approx 6:40 pm)
Speaker:
Corbett Elsen
Recommended Motion:

Staff recommends that the Board approve the Financial Audit Report for 2017-2018.

Rationale:

Per Education Code 41020, a report of each local educational agency audit for the preceding fiscal year shall be filed with the Marin County Office of Education, California Department of Education, and the State Controller by December 15th. Further, by January 31st of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, per Education Code 41020.3.

The independent audit was performed by the accounting firm of Christy White.  The auditors expressed an unmodified (clean) opinion, which states that the District’s financial statements present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Tamalpais Union High School District, as of June 30, 2018, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.

There were no audit adjustments proposed to any funds of the District; thus, the governmental fund activity and balances remain unchanged from the District’s unaudited actual data presented in September.  In addition, there were no federal award, state award, or financial statement exception findings.

A representative from Christy White will present the report and address any questions.  The annual audit is attached.

 
Quick Summary / Abstract:
This is a report from the independent auditors, the accounting firm of Christy White.  They will state their opinion on review of the District’s financial statements as of June 30, 2018.
Attachments:
Annual Audit 2017-18 ppt
Audit Report for 2017-2018
12.C. Discuss and Approve Board Meeting Dates for the 2019-20 School Year (approx 7:05 pm)
Speaker:
Tara Taupier
Recommended Motion:

The superintendent recommends approving the draft of the board meeting dates for 2019-20.

Quick Summary / Abstract:

The Board will consider the calendar of dates for meetings for the next school year (2019-20). 

Attachments:
Board Mtg Calendar 19-20 draft
13. Consent Agenda
13.A. Approve Minutes from the January 8, 2019 Board of Trustees Meeting
Attachments:
Draft Minutes of 1-8-19
13.B. Approve Minutes of the December 11, 2018 Board Meeting
Attachments:
Draft Minutes of 12-11-18
13.C. Approve Personnel Summary 1-15-19
Attachments:
Personnel Summary 1-15-19
13.D. Ratify December 2018 Vendor Warrants
Attachments:
December 2018 Warrants
13.E. Approve Purchase Orders List # 11 over $40,000
Attachments:
Purchase Order List #11
13.F. Approve MOU Between TUHSD & CSEA Regarding Director of Fiscal Services Position
Attachments:
MOU re Director of Fiscal Services
13.G. Approve MOU Between TUHSD & CSEA Regarding PARS Eligibility
Attachments:
MOU PARS Program Dec 2018
13.H. Accept Quarterly Report on Williams Uniform Complaints - No complaints filed (January 2019 Quarter)
Attachments:
Williams Quarterly Report January 2019
13.I. Approve Graduation Requirement Waiver
Rationale:

Tamalpais High School Principal, J.C. Farr, has recommended a graduation requirement waiver for a student. The Board of Trustees may grant individual waivers of graduation requirements as recommended by the Principal. This is a confidential student matter discussed in Closed Session.

 
13.J. Approve Hobson's Contract for Naviance Services
Attachments:
Hobsons Contract 2019
13.K. Notice of Disposal: IT Department Obsolete Items
Attachments:
Notice of Disposal - IT Equipment
13.L. Notice of Disposal: TUHSD Refrigerator
Attachments:
TUHSD Refrigerator Disposal
13.M. Notice of Disposal of RHS Stationary Bicycle
Attachments:
Disposal of Stationary Bike RHS
14. Trustee Reports (approx 7:15 pm)
Quick Summary / Abstract:
  • Marin County Joint Legislative Advisory Committee
  • Marin County School Boards Association
  • Fiscal Advisory and LCAP Committee
  • Golden Bell
  • Additional Updates
15. Board President Report
16. Board Communications
Quick Summary / Abstract:
Please see the attached communications to/from the Board of Trustees.  Communications such as memos, letters, and emails that are sent to a majority of board trustees are considered public information and are posted here. Exceptions include, but are not limited to, items related to litigation, personnel matters, sensitive student matters, or matters that are not within the jurisdiction of the Board.
17. Public Comment for Items Not on the Agenda (approx 7:30 pm)
Quick Summary / Abstract:

The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda. The Board can take no action at this time. Each speaker is requested to identify themself prior to addressing the Board and will be heard for up to three (3) minutes. The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.

18. Conclusion
Quick Summary / Abstract:

Future Meeting Dates:

  • January 29, 2019:  Regular Meeting, Kreps Conference Center
  • February 12, 2019:  Regular Meeting, Kreps Conference Center
  • February 26, 2019:  Regular Meeting, Kreps Conference Center
19. Adjournment
Disability Information:
Americans with Disabilities: Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 945-3720.

Published: January 11, 2019, 3:40 PM

The resubmit was successful.